Setup mail for Outlook 2010

Gate 39 Media Support -

To Setup Outlook 2010 Using IMAP

  1. In Outlook, select File, E-mail Accounts, click the Add a new e-mail account radio button and then click the Next button.
  2. Select the IMAP radio button, Click the Next button and enter the following information:
  • Your Name—Enter your first and last name. This is the name that will appear in the From field of messages you send.
  • E-mail Address—Enter your entire email address (e.g., myname@mydomain.com).
  • User Name—Enter your entire email address (e.g., myname@mydomain.com).
  • Password—Enter the password for your email account.
  • If you want Outlook to check for email without prompting you to enter your password, check theRemember password box.
  • Incoming mail server (IMAP)—Enter the secure server name: secure.emailsrvr.com
  • Outgoing mail server (SMTP)—Enter the secure server name: secure.emailsrvr.com

Note: If your internal system configurations require non-SSL ports, please see the "Email Server Settings" page for our full list of available servers and ports.
 

  1. Click the More Settings button then click the Outgoing Server tab.
  2. Select the My outgoing server (SMTP) requires authentication check box. Leave the default setting, Use same settings as my incoming mail server.
     
    Check authentication box
  3. Click the Advanced tab and select the first This server requires a secure connection (SSL) check box.
  4. In the Incoming server (IMAP) box, enter the secure incoming port: 993
  5. Select the second This server requires a secure connection (SSL) check box.
  6. In the Outgoing server (SMTP) box, enter the secure outgoing port: 465.
     
    Port addresses form
  7. Click the OK button then click the Next button, and lastly click the Finish button.

 

IMAP Folders:

Folders should sync automatically with an IMAP account; however, if you have added folders in Webmail and they are not showing in Outlook, perform the following steps:

  1. Select Tools / IMAP Folders and Click the Query button.
  2. Select the newly added folder(s), click the Subscribe button and click the OK button.
  3. Restart Outlook to update the folder list.

 

To Setup Outlook 2010 Using SMTP/POP

Note: Users may notice some compatibility issues between Outlook 2010 and Office 2007 or 2003 in which previously set integration features are inoperable. Upgrading to Office 2010 should restore integration features.

For increased security, we recommend that you use our secure (SSL) servers, as detailed below.

To set up Outlook 2010 for POP, perform the following steps:

  1. In Outlook, click the File tab.
  2. Click the Account Settings button, and select Account Settings.
  3. Click the New button.
  4. Click the Manually configure server settings or additional server types option button.
  5. Click the Next button.
  6. Ensure that the Internet E-mail option button is selected, and click the Next button.
  7. Enter the following information:
     
    • Your Name—Enter your first and last name. This is the name that will appear in the From field of messages you send.
    • E-mail Address—Enter your entire email address (e.g., myname@mydomain.com).
    • Account Type—Select POP3 from the drop-down menu.
    • Incoming mail server—Enter the secure server name:
       
      secure.emailsrvr.com
    • Outgoing mail server (SMTP)—Enter the secure server name:
       
      secure.emailsrvr.com
    • User Name—Enter your entire email address (e.g., myname@mydomain.com).
    • Password—Enter the password for your email account.

     
    Account information form in Outlook

  8. Check the Remember password box, if you want Outlook to check for email without prompting you to enter your password.
  9. Click the More Settings button.
  10. Click the Outgoing Server tab.
  11. Check the My outgoing server (SMTP) requires authentication box. Leave the default setting, Use same settings as my incoming mail server.
     
    My outgoing server (SMTP) requires authentication
  12. Click the Advanced tab.
     
    Advanced tab with SSL settings and port numbers displayed
  13. Check the This server requires an encrypted connection (SSL) box.
  14. In the Use the following type of encrypted connection dropdown menu, select SSL.
  15. In the Incoming server (POP3) box, enter the secure incoming port: 995
  16. In the Outgoing server (SMTP) box, enter the secure outgoing port: 465.
  17. A POP connection normally removes the email messages from the server during download. If you would like to leave copies on the server, select the Leave a copy of messages on server check box. To avoid exceeding your account’s storage limits, indicate whether the server should delete messages after a certain number of days and/or delete messages when you manually delete them from the Deleted Items folder.
  18. Click the OK button.
  19. Click the Next button.
  20. Click the Finish button.
  21. Click the Close button.
Have more questions? Submit a request

Comments